![]() ![]() Haschka says he still finds his staffers reverting back to paper in certain processes where the reliability of paper is needed. “Our business has been aggressively going paperless over the last year with the addition of new digital systems in every aspect of our business from human resources to operational scheduling and client records,” notes Nick Haschka, CEO at The Wright Gardner, in San Francisco. Instead, more and more companies are opting for secure paper record storage solutions that protect the integrity of critical company documents and offer immediate access through scan on demand when needed. ![]() Savvy business decision makers are starting to realize the most effective path to successful document management doesn’t demand a hard choice between paper or no paper. The Way Forward? Strike a Balance Between Paper and Digital For companies that produce a high-volume of documents, that can equate to thousands, if not millions of dollars a year in labor costs and lost productivity. If the process goes perfectly, it takes an average of five minutes to scan, tag and file a single page. The task of turning a paper record into a digital file is not as easy as simply scanning documents. Unless companies are scanning with good reason, other than for the sake of going paperless, they are finding the cost of turning paper into digital documents to be substantial, in ways they hadn’t counted on. ![]() Natural errors that happen-such as incorrectly stored digital records-add to a company’s document management burden. Why is the reality so different for the paperless experience, and the emerging risks so pervasive? While the challenges of going paperless only are myriad, these issues remain at the top of the list. Consequently, keeping track of where we store relevant information for our clients and notes we produce about our clients has been a challenge.” Risks and Realities in Digital-based Record Keeping Systems “We receive paperwork through them on a regular basis. “We found that although in our office we may strive to be as paperless as possible, many of our customers are not,” says Paula Bolton, a director at Franklin James Credit Management Ltd, a credit control specialist firm. Another study by InfoTrends cites document management, record keeping and paper printing and storage as “vital corporate investments”.īusiness executives agree, noting that perception and reality are vastly different on the paperless office experience.Overall, 73% of managers use printers and multifunction devices more than four times per day. A study by Wakefield Research noted that company decision-makers make use of their printers significantly more often than previously thought.However increasingly, the data reveals that while going paperless may be a good idea on paper, in reality, undergoing a paperless only digital transformation process has risks and costs the experts didn’t factor into the equation. These same experts tout pure “paperless only” as the only path to good document business practices. The digital transformation revolution has been widely touted as the “end of paper” by myriad business experts. Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with going paperless. ![]()
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